Looking for an all-in-one tool for note-taking, project and task management? Notion has got you covered!

With its extensible databases and beautiful dashboards, it’s perfect for keeping your life organized.

But when it comes to privacy and security, Notion might not be the best option. You might want to check out Obsidian instead!

Obsidian shines with its local storage feature, and everything is just a bunch of markdown files.

Plus, you can encrypt it with any tool of your choice. Want to keep it local or sync it with any service? You got it!

Obsidian gives you the flexibility to choose what works best for you.

So, if you’re looking for a tool that’s both flexible and secure, Obsidian might just be the perfect choice for you!

My (Akshay’s) workflow (ft. Readwise)

For personal knowledge management, I mainly use Obsidian. I find that its features for taking literature notes and synthesizing information into evergreen notes are superior to those in Notion. However, I do use Notion to manage my tasks, projects, and team knowledge, mainly due to its collaborative features.

To keep my Readwise highlights synchronized between both apps, I use the Readwise integrations with both Notion and Obsidian. This way, I can make use of the best features of both apps for my knowledge management needs.

However, when it comes to taking literature notes out of those highlights, the media highlights, and also synthesizing those notes to evergreen or permanent notes – I use Obsidian. Obsidian is like my lab, where I mix and match my various ideas, I get more insights, and those insights will fit into my various projects maintained in Notion.

In other words, I treat Obsidian as my Idea Factory and Notion to create a system for me and my team to operate in. The Notion system will evolve, reflecting the new insights generated in my laboratory.

I also tend to move the top 4% of knowledge gems from Obsidian into my “Life areas” notes in Notion. This helps me easily put the insights into action as I already have a weekly/monthly/quarterly/yearly review habit in Notion.

Ibrar’s workflow (ft. too many tools)

👉 Workflow of Ibrar (my Teammate) who’s into coding

Similar to Akshay, I use both Obsidian (personal) and Notion (aesthetics and collaboration). I don’t like the idea of being chained to a particular tool or system.

So, I prioritize flexibility and portability. My philosophy is more inclined towards using the “Right tool for the job”. I make extensive use of the native markdown features. Though it might sound obvious, when you have text neatly formatted in markdown, you can easily copy from Obsidian and paste it into Notion and vice versa.

Most of my note-taking start with Obsidian; I copy it over to Notion if I ever want to share that with anyone. There’s an exception to this when I’m taking notes on something more visual rather than textual, say learning about color theory; in that case, I start with Notion as it makes it easier to embed media.

Once I feel it’s ready, I move that note back to the Obsidian vault.

Most of my notes are related to programming, so I have the same vault open in VS Code as well. It makes it easier to have notes and code side by side.

Another advantage of using VS Code here is you can use a wide collection of extensions; if there’s something you need, chances are someone has already made an extension for it. I do occasionally use Logseq and Dendron as well.

Looking for geeky solutions?

From Obsidian to Notion : An Obsidian plugin

This solution requires you to create a Notion integration token (API Key) and using an Obsidian community plugin to sync notes from Obsidian to Notion. This will sync the notes from the Obsidian vault to a Notion database.

How to sync Obsidian Notes to Notion

These are the steps required to make it work:

  1. Create a simple Notion database called “Obsidian Notes”, you can name it anything.
  2. To save the database id, open this database in a browser, it is part in the URL between forward slash / and question mark ?. Copy it to the clipboard and save it somewhere safely.Untitled 97
  3. Create an Notion integration by following these steps, save the token secret code somewhere safely.
  4. Add the integration you’ve just created to the Notion database created in step 1 (Obsidian Notes).
  5. Now head over to Obsidian, and enable community plugins (if you haven’t already).
  6. Install this extension “Obsidian Shared to Notion” from the community plugins.
  7. Under the plugin settings, fill out the Notion API Token and Database ID.
    • Notion API Token : This is the one you’ve saved in step 2.
    • Database ID : This is the one you’ve saved in step 1.
    Untitled 98
  8. Head over to a Note that you want to save in Notion, and click on the Notion Icon to save it to Notion. Voila, your note is now saved in Notion.Untitled 99

How to sync Obsidian Images to Notion

If you want to sync images to your Notion workspace, you can use the “Obsidian Image Auto Upload” plugin. This plugin will automatically upload images from Obsidian to your Notion workspace. In order to use this plugin, you will need to install it and fill in the following information:

  • Notion API Key: Can be created as explained above
  • Database ID: This is the ID of the database you want to share your notes.
  • Image Hosting Service: This is the service you want to use to host your images. Currently, only Imgur is supported.
  • Imgur Client ID: This is the Client ID for your Imgur account. You can find this under “Apps” in your Imgur account settings.

Once you have filled in this information, click “Save.” You can then click “Upload Images to Notion” in order to upload images from Obsidian to your Notion workspace. A sharing link will automatically be generated after a successful upload.

From Notion To Obsidian : Python Script

ℹ️ Note: This is a somewhat technical solution that needs prerequisite knowledge of how to run python scripts.

This method isn’t fully tested, so try at your own risk.

The method is useful for sharing stuff from Obsidian to Notion; what if you want to move stuff from Notion to Obsidian? That’s still possible according to this article by alexmikhalev, which explains the entire process in detail. Here we’ll go through the summary of the steps required. You can refer to the original if you want to try it out yourself.

Conclusion

Though there are advantages to having everything in one place, everyone has different needs and preferences.

If you want to do everything with one tool, we suggest you read the in-depth Obsidian vs Notion comparison we have made. At the end of the day, you must find a balance and decide what works best for you.